Unsure of what to note when working with your property agent for rental transactions and how much commission to pay? Here are some useful tips.
Customer's Identification Details
Are property agents allowed to collect my NRIC or other identification details (e.g., take photos or make photocopies of my ID)?
The Infocomm Media Development Authority has set up the Personal Data Protection Commission (PDPC). The PDPC's Advisory Guidelines on the Personal Data Protection Act (PDPA) for NRIC and other National Identification Numbers state that an organisation may collect, use, or disclose a person’s NRIC number with notification and consent, when it is necessary to accurately establish or verify the identity of the individual to a high degree of fidelity.
This applies to property transactions as the inability to accurately identify an individual to a high degree of fidelity may pose a risk of significant impact or harm to an individual and/or organisation.
As such, property agencies and agents can request to collect the NRIC, FIN, or passport numbers of their clients, specifically for the purposes of facilitating property transactions. Property agents can take photos and make photocopies of the documents when necessary. The information collected should not be used for other purposes or shared with other parties not involved in the property transaction.
For rental transactions involving non-Singaporean citizens, property agents are required to check and make photocopies of the passport and immigration/work/student passes of the foreign tenants and occupiers. Similarly, the information collected should not be used for other purposes or shared with other parties not involved in the property transaction.
Commission Rate
How much commission should I be paying?
There are no fixed commission rates nor prescribed guidelines on commission amounts. We leave it to market forces to drive competitive pricing for commission payable in the industry. This incentivises property agents to price their services competitively.
You should discuss and agree on the commission amount and terms with your property agent based on the scope of work you require before starting work.
Do check if there is GST payable on the commission. You can document the agreed commission amount in the Prescribed Estate Agency Agreement. When the transaction is completed, honour and pay the agreed commission to the property agency, not to the property agent.
Do take note that property agents cannot collect commission from more than one party in the same transaction. If your property agent collects a commission from you, he cannot collect a commission or a co-broking fee from the other party or from the other party’s property agent. Even if your property agent has helped the other party with paperwork, he should not receive any fee from the other party.
Customer's Particulars Form
What is it and why should I provide my property agent with my personal details?
Investing in real estate is one of the ways criminals legitimise their illegally obtained money. By identifying the parties involved in the property transaction, especially the beneficial owner, the authorities can effectively combat these illicit activities.
Property agents play an important role in Singapore’s anti-money laundering efforts. When facilitating any property transaction, they are required to carry out various measures to mitigate the risk of money laundering and terrorism financing. This includes conducting Customer Due Diligence checks, which involves filling out the Customer’s Particulars Form with relevant information obtained from their clients.
It is important that you cooperate with your property agent and provide them with the required information to complete the Customer's Particulars Form, which can be found in Annex E1 of the Guide on Estate Agents (Prevention of Money Laundering and Financing of Terrorism) Regulations 2021 (PDF, 1.03MB).
Tenancy Agreements
What is it and where can I find it?
The Tenancy Agreement covers the terms and conditions of the renting of a property, offering clauses relating to the main aspects of the tenancy to protect and balance the interests of both landlords and tenants. You can find the templates for the renting out of HDB flats and private residential properties, and for landlords and tenants, on CEA’s website.
These templates are just a guide, and you are free to amend the template or negotiate the terms contained in the template with your property agent to suit your needs and/or requirements.
The templates were drafted by the Digitalised Property Transactions Workgroup (DPTWG) - a workgroup comprising industry representative from across the real estate value chain and all key government agencies with touchpoints in the property transaction process. The DPTWG gathered input from other regulatory agencies and industry practitioners who are experienced in the residential property transaction process, to ensure that the templates provide a common standard that is fair to all parties in the transaction.
Property Agent's Role
When does the property agent’s role end in a rental transaction?
Typically, a property agent’s role ends after the landlord and tenant sign the tenancy agreement and the property is handed over to the tenant. Property agents do not handle property management issues (e.g., facilitate repairs to faulty appliances or furniture during the course of the tenancy, collection of rental payments) as part of their estate agency work.
If you require help with property management during the tenancy, you should check with your property agent whether he would be willing to provide this service and whether there would be a fee involved.
For additional tips on engaging a property agent, visit www.cea.gov.sg/4steps.